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Domino Admin Tools
Centralized and Automated Account Management Tools on Domino
Domino Admin Tools can directly help with IT admin's daily operations by centralizing and automating the account management for Notes account, mailbox, replica for Web Mail. IT operators and administrators can create, update, manage and delete the accounts easily in one go via the tool.
It is an all-round account management tool with effective cost and simple installation
Highlighted function and features
Account Management
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Create a New Domino Account with a mailbox, replica for Web Mail in one stop.
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Auto update Post Title Group and Internet address at your defined schedule.
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Inactive Account Analysis with Remove and Archive Actions
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Remove and Archive the account, including the mailbox and replica, and remove the user from the Post Title Group and Internet Address.
User Activity Monitor
Define Inactive Period
Find inactive users
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Collect user login action from both Notes Client & web
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Update user status by comparing the last activity date and inactive period
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Inactive user report
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Account Owner and Account Type
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Last Activity Date
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Retain Account
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Exclude Account
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Submit Delete Account Request
Find Orphan Mailbox
The Orphan Mailbox Report will scan the mailbox which does not stay on its own Server
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For the Replica exist in Clusters Sever or Mail Services will not count as Orphan Mailbox.
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Link to Mail Service Profile Database so that to ignore Replica on those server as orphan mailbox
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Integrate with Mail Service
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Submit Delete Mailbox Request
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Input code for confirmation
Auto Deployment
Auto and remotely deploy the Notes ID and Notes client configuration to the user workstation
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Upload the ID to the web server
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Web server single sign-on with Windows
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The user opens the web page and initial auto-deployment
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Download user Notes ID and default Notes client configuration
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Update Notes client configuration regarding current user e.g. Home server, ID file path, mailbox file path, etc.
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Update Status
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Notes client configuration Done!!!
Integrated with Account Management which
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Enable auto-deployment in Create Account Request
Use case
Domino Admin Tools can perform account and mailbox analysis, tidy up the existing accounts for you. This can save administration and operation workload and free up the space.
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New users, groups, mailboxes, replicas will be automatically created and updated after submitting requests.
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Auto deploy the user specified user settings, ID file to user's workstation.
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The tool will collect users' login actions from both Notes client and Web.
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The tool will also track the account usage. Accounts over the preset idle period will be treated as Inactive accounts.
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The tool will notify IT admin when there is an inactive account and remove it automatically to free up the Domino user accounts.
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No worries about losing removed account information! The tool will archive the removed account to provide a mechanism to restore the data if needed.
Accounts management
Inactive User Detection to reduce the total number of users
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Domino Admin Tool automatically reviews all accounts’ login frequency daily.
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Generate and email a list of accounts that haven’t logged in for 90 days to IT Admin as a reminder.
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At the same time, Domino Admin Tool will handle those inactive accounts that haven’t logged in for 180 days (which is defined as inactive). It can trigger the “Delete Account” approval processes;
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Delete / Archive the Inactive User profile from Domino Directory to slim down the total number of users;
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Remove the user from Groups
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Remove the mailbox copies, except the one on the home mail server
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Alternatively, the IT Admin can get the latest account login details from time to time on the Domino Admin Tool portal.
Agents Management
Manage users’ mailbox status centrally with the Domino Admin Tool
1. Enable / Disable OUT-OF-OFFICE
Enable applying OUT-OF-OFFICE messages for the users when they are on leave without breaking the notification sender. You can also set up different messages to different groups:
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Standard Notification to all email senders, e.g. external sender
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Alternate Notification to certain people, e.g. internal sender
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Exclusions allow you to cancel sending OUT-OF-OFFICE messages to this group of people
2. Enable / Disable Auto-Forward Agent
You are allowed to set up Email Auto-Forward for the user when they are out of the office. The Domino Admin Tool allows you to select and filler email before forwarding:
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Prevent an e-payslip from being forwarded
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Forwarding internal mail only
Mailbox Management
ONE CLICK to update replication settings for ALL mailboxes
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Domino Admin Tool supports you in replica the account setting to all mail services with ONE CLICK while creating the account:
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MCMS
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MWS
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Web Mail
