Domino Admin Tools

Centralized and Automated Account Management Tools on Domino

Domino Admin Tools can directly help with IT admin's daily operations by centralizing and automating the account management for Notes account, mailbox, replica for Web Mail. IT operators and administrators can create, update, manage and delete the accounts easily in one go via the tool.

It is an all-round account management tool with effective cost and simple installation

Highlighted function and features

Account Management

Create New Domino Account with mailbox, replica for Web Mail in one stop.
Auto update Post Title Group and Internet address at your defined schedule.
Inactive Account Analysis with Remove and Archive actions
Remove and Archive the account, including the mailbox and replica, and remove the user from the Post Title Group and Internet Address.

Mail Service

Manage Posting Email Group that can update group members at your specified date & time.
Centralized Agent Management consolidates agent list in mailboxes and allow you enable/disable the agents.

Daily Maintenance

Auto-create or Remove mail replica and update replication conditions.
Generate a list of Orphan Mailboxes that still occupy your server storage.
Auto and remotely deploy the Notes ID and Notes client configuration to the user workstation.

Account Management

One stop to complete all processes for creating a new Domino account

Create Notes Account
Create Mailbox
Update Post Group
Update Internet Address
Submit Auto Deployment

Remove Account

Not only personal document, but also

Delete mailbox and replica
Remove from group
Remove from Internet Address

Group Management

Create/Remove Groups
Add/Remove member of Groups
Transfer member between Groups
Acting-in/Acting-out member
Restore Removed Group

Group member change with

Effective Date
Expiry Date
Long Term Posting

Agent Management

Define your agent(s) list to manage

Collect agent status
Enable/Disable specified agent on behalf of user

Enable/Disable Agent

Mail Service

Auto create / remove mailbox replica and update replication conditions

Define different replica destination server and replication conditions

Mail Service Request for different user with different service(s)

User Activity Monitor

Define Inactive Period

Find inactive users

Collect user login action from both Notes Client & web
Update user status by compare last activity date and inactive period
Inactive user report

Account Owner and Account Type
Last Activity Date
Retain Account
Exclude Account
Submit Delete Account Request

Find Orphan Mailbox

The Orphan Mailbox Report will scan the mailbox which does not stay on its own Server

For the Replica exist in Clusters Sever or Mail Services will not count as Orphan Mailbox.

Link to Mail Service Profile Database so that to ignore Replica on those server as orphan mailbox

Integrate with Mail Service
Submit Delete Mailbox Request
Input code for confirmation

Auto Deployment

Auto and remotely deploy the Notes ID and Notes client configuration to user workstation

Upload the ID to the web server
Web server single sign on with Windows
User open the web page and initial auto deployment
Download user Notes ID and default Notes client configuration
Update Notes client configuration regarding current user e.g. Home server, ID file path, mailbox file path and etc.
Update status
Notes client configuration Done!!!

Integrated with Account Management which

Enable auto deployment in Create Account Request

Use case

Domino Admin Tools can perform account and mailbox analysis, tidy up the existing accounts for you. This can save administration and operation workload and free up the space.

New users, groups, mailboxes, replicas will be automatically created and updated after submitting requests.
Auto deploy the user specified user settings, ID file to user's workstation.
The tool will collect users' login actions from both Notes client and Web.
The tool will also track the account usage. Accounts over the preset idle period will be treated as Inactive accounts.
The tool will notify IT admin when there is an inactive account and remove it automatically to free up the Domino user accounts.
No worries about losing removed account information! The tool will archive the removed account to provide a mechanism to restore the data if needed.