Domino Admin Tools
Centralized and Automated Account Management Tools
on Domino
Domino Admin Tools can directly help with IT admin's daily operations by centralizing and automating the account management for Notes account, mailbox, and replica for WebMail. IT operators and administrators can create, update, manage, and delete the accounts easily in one go via the tool.
It is an all-round account management tool with effective cost and simple installation
Highlighted function and features
Account Management
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Create a New Domino Account with a mailbox, replica for Web Mail in one stop.
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Auto update Post Title Group and Internet address at your defined schedule.
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Inactive Account Analysis with Remove and Archive Actions
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Remove and Archive the account, including the mailbox and replica, and remove the user from the Post Title Group and Internet Address.
Mail Service
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Manage Posting Email Group that can update group members at your specified date & time.
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Centralized Agent Management consolidates agent lists in mailboxes and allows you to enable/disable the agents.
Remove Account
Not only personal document but also
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Delete mailbox and replica
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Remove from group
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Remove from Internet Address
Group Management
Group members change with
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Effective Date
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Expiry Date
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Long Term Posting
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Create/Remove Groups
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Add/Remove Members of Groups
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Transfer members between Groups
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Acting-in/Acting-out member
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Restore Removed Group
Use case
Domino Admin Tools can perform account and mailbox analysis, tidy up the existing accounts for you.
This can save administration and operation workload and free up the space.
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After submitting requests, new users, groups, mailboxes, and replicas will be automatically created and updated.
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Auto-deploy the user-specified user settings, and ID file to the user's workstation.
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The tool will collect users' login actions from the Notes client and the Web.
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The tool will also track the account usage. Accounts over the preset idle period will be treated as Inactive accounts.
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The tool will notify the IT admin when there is an inactive account and remove it automatically to free up the Domino user accounts.
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No worries about losing removed account information! The tool will archive the removed account to provide a mechanism to restore the data if needed.
Accounts management
Inactive User Detection to Optimize User Management
Objective: Streamline the total number of users by detecting and managing inactive accounts, improving efficiency and reducing overhead.
1. Automated Account Review
The Domino Admin Tool performs daily checks on all user accounts, automatically reviewing login frequency to identify inactive users.
2. Proactive Notification
The system generates a list of accounts that have not logged in for 90 days and sends it to the IT Administrator as a reminder to follow up on potential inactive users.
3. Inactive Account Management
Accounts with no login activity for 180 days, as defined by the system’s inactivity criteria, are flagged for further action. This triggers an approval process for account deletion, including:
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They are removing or archiving inactive user profiles from the Domino Directory to optimize the user base.
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They are removing inactive users from assigned groups.
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I am deleting mailbox copies, except for the one on the user’s home mail server.
4. Admin Access to Login Data
The IT Administrator can also access the latest login activity details at any time via the Domino Admin Tool portal, allowing for ongoing monitoring and management.