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Domino Admin Tools

Centralized and Automated Account Management Tools
on Domino

Domino Admin Tools can directly help with IT admin's daily operations by centralizing and automating the account management for Notes account, mailbox, and replica for WebMail. IT operators and administrators can create, update, manage, and delete the accounts easily in one go via the tool. 

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It is an all-round account management tool with effective cost and simple installation

Highlighted function and features
Account Management

  • Create a New Domino Account with a mailbox, replica for Web Mail in one stop.

  • Auto update Post Title Group and Internet address at your defined schedule.

  • Inactive Account Analysis with Remove and Archive Actions

  • Remove and Archive the account, including the mailbox and replica, and remove the user from the Post Title Group and Internet Address. 

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Mail Service

  • Manage Posting Email Group that can update group members at your specified date & time.

  • Centralized Agent Management consolidates agent lists in mailboxes and allows you to enable/disable the agents.

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Daily Maintenance

  • Auto-create or Remove mail replica and update replication conditions. 

  • Generate a list of Orphan Mailboxes that still occupy your server storage. 

  • Auto and remotely deploy the Notes ID and Notes client configuration to the user workstation.

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Mail Service

Auto create / remove mailbox replica and update replication conditions

Define different replica destination server(s) and replication conditions
Mail Service 1
Mail Service 2
Mail Service Request for different user with different service(s)
Agent Management
Define your agent(s) list to manage

  • Collect agent status

  • Enable/Disable specified agent on behalf of the user

Agent Management 1
Agent Management 2
Define your agent(s) list to manage
User Activity Monitor
Define Inactive Period
Define Inactive Period
Find inactive users

  • Collect user login action from both Notes Client & web

  • Update user status by comparing last activity date and inactive period

  • Inactive user report

Find inactive users

  • Collect user login action from both Notes Client & web

  • Update user status by comparing last activity date and inactive period

  • Inactive user report

Find inactive users
Find Orphan Mailbox

The Orphan Mailbox Report will scan the mailbox which does not stay on its Server

  • For the Replica existing in Clusters Sever or Mail Services will not count as Orphan Mailbox.

  • Link to Mail Service Profile Database so that to ignore Replica on those servers as orphan mailbox

Delete selected mailbox

  • Integrate with Mail Service

  • Submit Delete Mailbox Request

  • Input code for confirmation

Auto Deployment
Auto Depolyment App
Auto and remotely deploy the Notes ID and Notes client configuration to the user workstation​

  1. Upload the ID to the web server

  2. Web server single sign-on with Windows

  3. The user opens the web page and initial auto-deployment

  4. Download user Notes ID and default Notes client configuration

  5. Update Notes client configuration regarding current user e.g. Home server, ID file path, mailbox file path, etc.

  6. Update Status

  7. Notes client configuration Done!​

Integrated with Account Management which

  • Enable auto-deployment in Create Account Request

Use case

Domino Admin Tools can perform account and mailbox analysis, tidy up the existing accounts for you. This can save administration and operation workload and free up the space. 

Domino Admin Tools use case

  1. After submitting requests, new users, groups, mailboxes, and replicas will be automatically created and updated.

  2. Auto-deploy the user-specified user settings, and ID file to the user's workstation.

  3. The tool will collect users' login actions from the Notes client and the Web. 

  4.  The tool will also track the account usage. Accounts over the preset idle period will be treated as Inactive accounts. 

  5. The tool will notify the IT admin when there is an inactive account and remove it automatically to free up the Domino user accounts. 

  6. No worries about losing removed account information! The tool will archive the removed account to provide a mechanism to restore the data if needed. 

Mailbox Management
ONE CLICK to update replication settings for ALL mailboxes

The Domino Admin Tool enables you to update replication settings across all or selected mailboxes with just one click, whenever needed.

Agents Management
Centrally Manage Users’ Mailbox Status with the Domino Admin Tool
1. Enable/Disable Out-of-Office Notifications

Easily manage out-of-office notifications for users when they are on leave without disrupting the notification sender. You can customize different messages for various groups:

  • Standard Notification: Sent to all email senders, such as external senders.

  • Alternate Notification: Sent to specific people, such as internal colleagues.

  • Exclusions: Prevent out-of-office messages from being sent to certain groups of people.

2. Enable/Disable Auto-Forward Agent

Set up email auto-forwarding for users who are out of the office. The Domino Admin Tool allows filtering of emails before forwarding:

  • Prevent sensitive emails, such as e-payslips, from being forwarded.

  • Restrict forwarding to internal emails only.

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